Tailgate meetings can help employers meet their responsibility to ensure all workers are trained to work safely. Our guides cover a variety of road safety topics. They save you preparation time by providing a meeting outline that includes tips and information to share with staff. The guides also include a form you can use to easily record the details of the meeting.
How they help
Tailgate meetings are 5-minute to 10-minute discussions with employees. They focus on a specific workplace hazard. Meetings are usually held at the beginning of a work shift and can be formal or informal.
The meetings help create a safe work environment by:
- Supporting open communication
- Teaching best practices
- Identifying areas of improvement
- Reminding employees of an organization’s policies and expectations
How to hold a tailgate meeting
The goal is to ensure employees understand and follow the steps needed to manage road safety risks. Employers or supervisors usually lead the conversations, though a knowledgeable worker can do it too.
To help make meetings successful:
- Schedule them fora regular time.
- Devote each one to a single topic that’s relevant to your employees.
- Use the toolbox meeting guide as your outline.
- Use real-life examples, diagrams, videos, and anything else that can help make your point.
- Encourage crew participation by inviting discussion and feedback.
- Keep a record of each meeting.
- Follow up on any questions or actions raised by your staff.