Resources Tool TripCheck Tool TripCheck 1Is driving necessary2The driver3The journey4The vehicle5Trip plan6Submit report & plan TripCheck is an interactive checklist that helps drivers and supervisors plan and prepare for trips that have less exposure to common road safety hazards. It takes only a few minutes to complete. The steps guide you to create a report and a trip plan you share with your supervisor and check-in contact.Step 1: Decide if driving is necessaryThe best way to eliminate exposure to driving-related hazards is to avoid driving. Rather than automatically deciding to drive, work with your supervisor to see if you can get the job done with a phone call, email, or online meeting.Is this trip necessary?* Yes No Q1If you choose to not make this trip, you’ll eliminate the associated risks and can exit TripCheck now.If the trip is necessary, there are usually safer ways to travel than driving. Will flying help you avoid a long, exhausting drive? Can you take a bus or taxi? Can you cycle or walk?If you choose to make the trip anyway, there are usually safer ways to travel than driving. Will flying help you avoid a long, exhausting drive? Can you take a bus or taxi? Can you cycle or walk?I have evaluated my travel options. Driving is the best way to make this trip.* Yes No Q2If safer travel alternatives are available but you aren’t able to use them, talk to your supervisor. Step 2: The DriverHuman error is a significant factor in most crashes. You can greatly reduce the likelihood of making errors that contribute to a crash by making sure you are physically and mentally prepared.I am fit to drive, well-rested, alert, and ready to focus on the driving tasks ahead. My ability to drive safely is not impaired by fatigue, drugs, alcohol, medications, or any other means.* Yes No Q3I have the driving knowledge, skills, and behaviours I need to safely operate the vehicle in the conditions I expect to encounter on this trip. I will obey traffic laws, live up to my driving responsibilities, and follow my organization’s policies and procedures.* Yes No Q4I am hydrated and recently had a healthy meal or snack to keep me alert. If my trip is more than 2 hours, I will stop in a safe location, get out of the vehicle and stretch my legs, eat a snack, and re-hydrate.* Yes No Q5 Step 3: The JourneyIf the driver is ready for the trip ahead, the next step is to manage journey-related risks. Apply the best practices below and build that information into your trip plan.I have checked current road conditions and the weather forecast for my intended route. Conditions are good so it is safe to make the trip.* Yes No Q6I know the preferred route I will use to reach my destination. I also have an alternate route in case I encounter unexpected delays, poor road conditions, etc.* Yes No Q7I have allowed a realistic length of time to safely make this trip, plus a buffer for known and unexpected delays.* Yes No Q8I have initiated a check-in for this trip. My check-in contact knows where I'm going and when I expect to return. We’re both familiar with our emergency procedures and ready to activate them, if necessary.* Yes No Q9 Step 4: The VehicleEvery successful trip includes a vehicle that is “fit for purpose,” properly equipped, regularly inspected, and well maintained.The vehicle I’m using is the right tool for the job. It’s configured for the work I do and equipped to handle the road, weather, and traffic conditions I may encounter.* Yes No Q10I have inspected the vehicle and found no defects or conditions that will affect its safe operation. The vehicle is regularly maintained. Necessary repairs have been completed.* Yes No Q11I have adjusted the seat, headrest and mirrors for optimal visibility and safety. I have safely stowed and secured items inside the cab (phone, GPS, laptop, lunch, coffee, etc.) and any tools and equipment in the cargo area. The cab is tidy and free of clutter that could impede my driving or injure me or a passenger in a crash.* Yes No Q12I have a fully charged cell phone or other means of communication. There is a vehicle emergency kit and a basic first aid kit on-board.* Yes No Q13I will build a trip plan that incorporates the measures above, and share it with my supervisor and check-in contact.* Yes No Q14 Step 5: Complete a trip planTripCheck has recorded your responses and will compile them in a report in Step 6. Before you generate the report, build a trip plan to record information about your trip and communicate it to your supervisor and check-in contact. Use our Basic Trip Plan Form (fillable PDF 212KB) or our Risk-Rated Trip Plan Form (fillable PDF 112KB) if your organization doesn’t have its own form. Fill in the form, save it on your device, and proceed to Step 6. Step 6: Submit your TripCheck report and trip planYou’re now ready to finish the TripCheck process by emailing a copy of your work to yourself, your supervisor, and your check-in contact. The email should include: Your TripCheck report The trip plan you completed in Step 5 Upload your completed trip planUpload your completed trip plan I used one of the Road Safety at Work trip plan forms or my organization’s trip plan form, and will upload it here. Accepted file types: pdf, doc, docx, txt, Max. file size: 50 MB.Submit your TripCheck report and your trip planEnter your name and the email address(es) of your supervisor and/or your check-in contact below. Then select “Submit”. You can print your plan after you submit.Your Name* Your Email* Email address 1 (e.g. your supervisor) Email address 2 (e.g. your check-in contact) Δ
