Employer responsibilities

Vehicles used for work purposes in B.C. are workplaces. As an employer, you’re responsible for the safety of your employees when they drive or ride in a motor vehicle for any work-related reason. It doesn’t matter how much they drive, or whether they use a company vehicle or a personal one.

Applying best road safety practices to help keep your employees safe can help you meet your legal responsibilities.

Work-related driving

Work-related driving is any driving your employee does in the course of their employment. It includes everything from making deliveries or picking up supplies to travelling between job sites to driving to meet with clients. The driving can be for a few minutes once a week or full-time, and everything in between.

Commuting from home to the primary work location, such as an office, generally isn’t considered work-related driving.

Meeting WorkSafeBC responsibilities

Whether your organization is large or small, WorkSafeBC assigns specific health and safety roles, rights, and responsibilities in your workplace. You need to meet several legal requirements as part of ensuring the safety of employees when they are in a vehicle being used for work.

Building a road safety program can help you keep your employees safe and fulfill your responsibilities. Road Safety at Work recommends you incorporate these best practices:

  • Include road safety policies and procedures in your occupational health and safety program
  • Have employees help you identify any existing and potential hazards they may encounter, make sure they’re aware of the hazards, and take steps to eliminate or control the hazards
  • Regularly assess road safety risks
  • Ensure your employees know their health and safety rights and responsibilities
  • Check employee driver’s license and abstract
  • Assess employee driving skills and behaviours and train them to drive safely
  • Make sure vehicles are properly selected, inspected, and maintained, and fix problems reported by your employees
  • Investigate vehicle crashes and near-misses

Employers can delegate responsibilities to supervisors, but the employer remains accountable for them. You and your supervisors also need to understand supervisor responsibilities and driver responsibilities.

Download Explaining Employee Responsibilities tailgate meeting guide (PDF 703KB)

Register for our no-cost Understanding Employer Road Safety Obligations online course.

Sign up for one of our upcoming no-cost webinars, or view a previously recorded webinar:

Use of employee-owned vehicles

You may have employees who drive their own vehicles for work. The vehicle can be owned, leased, rented, or borrowed by the employee. It’s important to remember that you’re still responsible for their safety when they drive for work.

As a best practice, have the same rules, expectations, and measures to ensure employee safety, regardless of who owns the vehicle.

In addition, regularly ask employees for records showing that their personal vehicle is appropriately insured, inspected, and maintained.

Meeting Motor Vehicle Act requirements

The Act and Regulations make the owner of a vehicle responsible for appropriately registering, insuring, equipping and maintaining the vehicle. For example, you need to ensure the vehicle is properly licensed and that its brakes work.

The Commercial Transport Procedures Manual explains vehicle inspection requirements for taxis, buses, and other commercial vehicles. The Carrier Safety Guide explains the Regulations’ Safety Code requirements for safety certificates, hours of service, log books, trip inspections, and general road safety.

Why Road Safety Matters